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    The British Airborne Forces Club (BAFC) Club Constitution

    OBJECTIVES.

    To promote the fostering of links between serving and ex serving members of The Parachute Regiment and Airborne Forces, by way of annual activities and by use of the club website (www.thebritishairborneforcesclub.co.uk) and other social networks.

    To try to relieve, either generally or individually, persons who are serving or who have served in The Parachute Regiment and Airborne Forces or the dependents of such persons who are in conditions of need, hardship or distress.

    STATUS

    The BAFC will ALWAYS remain independent of any other Airborne associations and Organisations

    FUNCTIONS

    The committee shall have the following powers and duties:

    1. Maintain the website club website (www.thebritishairborneforcesclub.co.uk)
    2. Organise annual events
    3. Arrange a conference of the membership to be known as the AGM.
    4. Raise funds and invite and receive contributions provided that, in raising those funds, BAFC shall not undertake any external trading activities and shall conform to any requirements of law.

    MEMBERSHIP

    Membership to the BAFC is open to any serving or non-serving members of The Parachute Regiment and Airborne Forces.

    Potential members of the club will need to register on the club’s website, they will not be full members until they have been confirmed as having passed P Coy and BPC. The registration process is explained on the BAFC website.

    Once verified, Members will have full access to BAFC website and have the right to vote at the AGM, wear the insignia of the club, take part in polls or any other benefits associated with membership.

    Affiliate membership is agreed by the committee based upon the circumstances or benefits of having those individuals associated with the club. Affiliate membership is open to the families of serving or non-serving serving members of BAFC and The Parachute Regiment and Airborne Forces. They will enjoy all the benefits of the club but with restricted access on the BAFC website.

    REGISTRATION

    Registration to the website thebritishairborneforcesclub.co.uk is open to any serving or non-serving individual from The Parachute Regiment and Airborne Forces or their dependents. Part of the registration process is clearance by a moderator by proof of a workable email address and the essential security clearance.

    Non Airborne supporters of the club are welcome, once accepted they will have access to all the pages except for the Airborne Only Pages.

    WITHDRAWAL OF MEMBERSHIP

    The committee may expel or suspend anyone who, in the view of the committee, has been guilty of bringing the name of the club into disrepute or endangers the website by acting against the websites terms of service (T.O.S.)

    SUBSCRIPTION RATES

    The current cost of membership to the BAFC is £10 per annum.

    THE COMMITTEE

    A committee shall control the affairs of the club and website and currently consists of the following posts:

    Chairman

    Webmaster

    Treasurer

    Welfare Officer

    Verification officer

    Membership officer

    Moderators

    The committee shall converse by all possible means to ensure that the security and functions of the club and website are fit for purpose.

    The selection of the committee will be held every 3 years at the AGM. The website will be the vehicle for proposals where the membership may put forward names for any post or simply re-elect the current serving members.


    THE ANNUAL GENERAL MEETING (AGM)

    The AGM shall take place annually, normally during the afternoon of FANDANCE at a time and place decided on by the committee and relayed to the membership via the BAFC website.

    The Chairman is responsible for advertising the AGM and inviting the membership to put forward points they may wish to be included within the AGM agenda. This process is to be completed no less than one month prior to the Fandance date.

    ALTERATIONS OF THE CONSTITUTION

    The constitution may only be altered at the AGM or by way of an extra special vote by use of the website, this method is only to be used in special circumstances, whereby the safe function of the club & website require it to take place.

    FINANCES

    The funds of the BAFC shall be obtained from:

    a. Donations and subscriptions.

    b. Interest of the club account

    c. Raffles and auctions.

    ACCOUNTABILITY

    The Treasurer shall post the state of the club account on the website Business Room at the end of every month.

    A receipt of payment will always be issued to the person making the payment.

    The treasurer will provide copies of the accounts at the AGM.

    Any raffle or auction will in conjunction with the treasurer have two (2) witnesses to count any monies and will announce the total to the attending membership and by way of the website.

    There shall be only one account held by the club.

    Three (3) signatures are always to be required to allow for any funds to be withdrawn from the club accounts.

    Funds will only be withdrawn after a vote by the club has been passed, or under direction of the Chairman.

    The committee of the BAFC will ensure that the clubs funds are deposited with a reputable financial institution or service that provides that best serves the functions and ROI for the club.

    Any money that is used by the club in its function (i.e. direct or indirect costs together with donations or financial support) shall be posted on the website.


    DUTIES OF THE COMMITTEE

    CHAIRMAN

    a. To ensure the constitution is being adhered to in all club & website matters.

    b. To advertise and conduct an AGM.

    c. To ensure the minutes of the AGM are recorded and entered in the website BUSINESS ROOM.

    d. To assist the committee in their duties.

    e. To liaise with ABF units, other Airborne clubs and websites to further the objectives, functions and benefits of membership.

    WEBMASTER

    a. To ensure the daily security and smooth running of the website.

    b. To enroll members to the club and keep a record of the membership.

    TREASURER

    a. To manage the club account and to prove the account at any time to any member.

    b. To ensure the security and banking of any monies received for the club.

    c. To produce at the end of each month the current state of the account by way of the website BUSINESS ROOM.

    d. To produce copies of the account and receipts in and out of the clubs account for the previous year at the AGM.

    e. To ensure in conjunction with the webmaster that annual fees for the website are paid promptly.


    WELFARE OFFICER

    a. To provide funding and other support guidance to the Committee

    b. To liaise, as requested, with individuals seeking club assistance

    c. To liaise, where necessary, with other support agencies to assist individual cases

    d. To give updates to the committee on current cases






    MEMBERSHIP OFFICER

    a. Issue BAFC membership Cards

    b. To keep accurate membership records

    c. To keep membership records in a secure place


    d. To maintain an up to date nominal role of the membership with contact details



    MODERATORS

    a. To advise the webmaster on all matters that are related to the website.

    b. To enroll registration to the website once all security obligations are met.

    c. To enable verified members access to the full website.

    d. To give passwords to members who have forgotten them.

    e. To ensure in conjunction with the committee that the websites terms of service (T.O.S.) are adhered to.

    f. To provide evidence in cases where withdrawal of membership are being considered in matters relating to the website.

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